1. All the applications for the grant should be submitted online only; no other means of application is permitted.
2. After the submission of online application, the hard copy of the same should be sent to the office of Dean(RIC). Without online applications, the hard copy will not be entertained.
TERMS & CONDITIONS
1.Only PTU affiliated Colleges / Institutions are entitled for the grant under the Scheme of PFAOC.
2.The proposals should reach the office of Dean (RIC) at PTU at least three months in advance to the dates of Conference. Proposals received under this scheme (PFAOC) are evaluated by duly constituted Expert Committee.
3.The assistance is in the form of token grant to meet partially, the expenses incurred in organizing the Conference.
4.The maximum amount of grant, which may be given to any PTU affiliated college is as follows:
Type of Event Maximum Amount of Grant (`)
a.1 Day Workshop / Seminar 30,000/-
b.2 Day National Conference 50,000/-
c.2 Day International Conference 70,000/-
d.3 Day International Conference 1, 00,000/-
5. In case of Collaborating with Professional Societies, the funds shall not be diverted to the professional societies. All the expenditures are to be made by the Grantee Institution only (affiliated to IKGPTU).
6.The sanction once made to organize a specific conference, in any case, cannot be utilized for any other purposes or to organize some other Conference/Seminar / Symposium.
7.Certificate of clearance from Govt. of India is essential for conducting International Conferences /Symposia.
8.Prior permission of PTU is required, in case date(s) for the Conference is/are changed.
9.Applications will only be accepted in the prescribed application format for Partial Financial Assistance for Organizing Conference at National / International Level, provided in this brochure.
10.The application has to be submitted duly counter-signed by Director / Principal of the Institution. Incomplete applications shall not be entertained.
11.The information must be sent to PTU, if the event is cancelled, after sanction of grant.
12.Application format (duly typed), complete in all respect, with all the requisite documents should be sent to “The Dean (RIC), I.K.Gujral Punjab Technical University, Jalandhar-Kapurthala Highway, Kapurthala-144601 (Punjab)”, preferably through registered /speed post or may also be submitted personally. The Envelope should be super-scribed with “Application for Partial Financial Assistance for Organizing Conference (National/International) (PFAOC)”
13.The application formats should be properly bound to avoid any lose paper – PTU shall not be responsible for loss of any documents.
14.Main Banners, Certificates and Proceedings of the event, should include the Logo and the Name of PTU, if grant is sanctioned to the Institute.
15.The amount sanctioned under this scheme shall be reimbursed through crossed cheque/draft (in favour of Director / Principal of the Institute) on receipt of Statement of Expenditure / Utilization Certificate, on prescribed format for Reimbursement, along with requisite documents, duly signed by Director / Head of the Institute, with office seal.